Administrative Chair

The Role

The Administrative Chair ensures the responsible management of the Chapter’s financial resources. The Administrative Chair manages financial planning for the group and submits monthly budget reports at general Board meetings.

  • Create more opportunities for designers to come together and collaborate on projects that help Austin communities.
  • Help make Austin a world class design community
  • Assure that the Chapter stays fiscally responsible
  • Ensure that the accountability of the Chapter and its Board of Directors — to each other and the community


  • Maintain all Drive Updates Monthly to include:
    • Financial Report
    • Bank Statements
    • Reimbursements
    • Bills
    • Taxes + Form 990
  • Keeping financial accounts in good standing by means of bookkeeping, managing checking and other bank accounts, preparing and/or filing financial reports with National, the IRS, and the State of Texas (if required), and maintaining historical spending records for events;
  • keeping physical records of key financial forms and documents (i.e., IRS 990 tax returns and non-profit status forms);
  • checking AIGA Austin post office box periodically (i.e., at least once per week), processing and/or disbursing mail;
  • working with the Vice President to prepare and file an annual report with AIGA National;
    preparing and disbursing a monthly Financial Report at each Board meeting, including a summary of banking activities and balances, checks deposited, expenses paid, etc.;
  • recording revenue and expenses associated with each Chapter event or activity;
  • preparing a final profit and loss statement for each event, as part of a monthly budget report;
  • managing use of the cash box (i.e., ensuring that adequate change and a receipt book are provided, that good cash handling practices are followed, and that admission and other fees are collected at the door) at each Chapter activity or event;
  • ensuring that the incoming Administrative Chair receives a complete set of financial records and relevant financial files, documents and instruments (i.e., accounting software, a calculator, checkbook, etc.,);
  • making sure the chapter is up-to-date with the domain name payment
  • managing and executing the reimbursement of Chapter expenses, including reimbursement of Student Groups, as determined by AIGA Austin Board


  • Show strong organization and management skills
  • Consistent communication among board members, AIGA members, the greater design community, and other AIGA chapters
  • Be an active AIGA Member
  • Fulfill a 2 year term
  • Propose and execute a succession plan

Think you or someone you know would be a great fit for this role?

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By AIGA Austin